MULTI-DAY & Weekend Wedding Planning

Our planning and design services are structured as a percentage of the overall wedding or production budget. This reflects the scope, scale, and level of detail involved in delivering a truly bespoke celebration. All fees are inclusive of VAT at the standard rate.

A minimum fee applies to all services and is determined by several factors, including guest numbers, number of event days, location(s), and overall complexity.

Following an initial consultation, we provide a tailored proposal and quote aligned with your vision and requirements.

If you know you’d like to work with a planner, we recommend securing your planner as your very first supplier. From there, we guide you through booking your venue and assembling the right creative team in a considered and strategic way.

For larger or more complex weddings – particularly those involving multiple locations, bespoke builds, or international travel – we recommend allowing a minimum of 9–12 months, ideally 18 months. This ensures availability of exceptional venues and suppliers, and allows the design to be developed with care and intention.

That said, we have planned beautiful weddings in as little as 6 months.

Ultimately, the timeline depends on the scale, logistics, and level of detail involved.

I regularly work with clients based overseas and am therefore used to and fully aware of the logistics associated with this, including bank transfers. Face to face meetings are replaced with regular Zoom calls and I can conduct site visits, supplier meetings, tastings etc. on your behalf, if required.

Multi-day, multi-venue weddings require careful strategy from the very beginning and often involve 400–600+ hours of planning on our side. We create comprehensive master timelines covering every event, supplier movement, transport schedule, set-up and breakdown windows, and guest transitions.

Each venue is approached individually, with tailored floorplans, technical requirements, access coordination, contingency planning, and clear supplier briefs. We work closely with every team involved – from production and catering to entertainment and transport – ensuring complete alignment throughout.

We also arrive one or two days prior to the celebrations for comprehensive venue and logistics walk-throughs with key suppliers and our team. To ensure the level of care and attention each event requires, we bring one event assistant per 15–20 guests, guaranteeing the appropriate manpower and seamless on-the-ground support.

On the days themselves, we oversee the schedule in real time, managing transitions, troubleshooting discreetly behind the scenes, and ensuring the experience flows effortlessly from one moment to the next.

The planning is meticulous. The experience feels effortless.

Yes – guest logistics are a key part of the overall experience, particularly for multi-day and destination weddings.

We assist with sourcing and securing room blocks, liaising with hotels and private properties, and ensuring accommodation options suit your guest profile. In addition, we plan and manage transport across all events – from airport transfers and group shuttles to late-night returns – creating clear schedules so everyone knows where they need to be and when.

Our goal is to ensure your guests feel cared for, informed, and relaxed throughout the celebrations, allowing you to focus on enjoying every moment together.

Full-service planning focuses on your wedding day – from sourcing the perfect venue and vendors to designing every detail and managing all logistics. It ensures the flow of your your day is seamless, beautifully executed, and entirely your own.

Weekend (multi-day) planning takes this a step further, guiding your celebrations across an entire weekend. From welcome dinners and activities to post-wedding brunches, we coordinate every event, manage guest travel and accommodation, and oversee transport between venues.

The result is a relaxed, cohesive, and effortlessly enjoyable experience for you and your guests from arrival to departure.

In short: full service wedding planning is about crafting one unforgettable day, while weekend wedding planning creates a seamless and luxurious celebration that stretches across multiple days.

A wedding planner is there to craft your wedding day – overseeing every detail, managing suppliers, and making sure your ceremony and reception flow perfectly. You get to enjoy the day without worrying about the behind-the-scenes logistics.

A wedding weekend planner takes that same care and attention and extends it across your entire celebration. From welcome dinners and rehearsal events to post-wedding brunches, we coordinate multiple venues, manage guest travel and accommodation, and ensure every moment feels effortless. The result is a multi-day experience that is seamless, cohesive, and completely tailored to you and your guests.

In short: one ensures your wedding day is flawless; the other ensures your entire wedding weekend is a beautifully curated, stress-free experience.

Yes. As a German living in the UK and married to a wonderful British-Chinese man, I deeply understand the importance of blending cultural traditions with care and respect.

Over the years, I’ve had the honour of creating a wide range of cross-cultural weddings, which I absolutely adore – from Turkish-Bosnian and Japanese-German to Russian-Welsh, Chinese-Indian, Indian-British, Persian-British, and many more, including church and Jewish ceremonies as well as weddings incorporating Hindu elements.

Each celebration is thoughtfully tailored to honour both families and cultures while creating a seamless, beautiful experience.

Luxury wedding planners act as the central orchestrator for multi-day celebrations, overseeing every detail from the very beginning to create a seamless experience for you and your guests. From detailed itineraries and supplier coordination to guest accommodation, transport, and on-site management, we ensure every touchpoint is perfect and each moment flows calmly and exactly as envisioned.

Multi-day weddings often involve 400–600+ hours of planning, including extensive strategy sessions, multiple venue visits, supplier meetings to ensure everyone is aligned, bespoke floor plans for each space, weather contingencies, and complex access planning – often for large marquee builds, trucks, and supplier fleets.

From our first meeting until the last guest leaves, we draw on our experience running events at scale, wearing many hats at once, and applying meticulous project management to make everything feel seamless – all while keeping every element on time and within budget.

On the day, we ensure each event receives the manpower and attention it requires, providing one HILDE event assistant per 15–20 guests. Behind the scenes, we manage hundreds of moving parts, all suppliers, Plan A and Bs, and intricate logistics so that, above the surface, your celebration looks effortlessly polished, perfectly executed, and full of light-hearted joy for you and your guests.